Maintains active contact with the Client/Contract Administrator. Monitors Spectra’s compliance with all provisions of the management contract.
Aggressively promotes the use of the facility to maximize its utilization.
Negotiates lease agreements as determined necessary and in the best interests of the facility.
Negotiates contracts and agreements with event organizers, hosts, managers and agents.
Establishes and maintains effective working relationships with Client/Contract Administrator, tenants, government departments and agencies, entertainment/convention industry, community and civic organizations to encourage continual and regular use of the facility.
Coordinates facility involvement with the Miami Convention and Visitors Bureau, as well as other appropriate destination marketing agencies.
Assures the coordination, implementation and administration of specific plans and programs prescribed by corporate directives, to include: matters of training and development; quality assurance; energy efficiency; safety/emergency procedures, crowd control and crisis management procedures, or other areas needed.
Develops and implements facility goals in accordance with the management contract, the client’s objectives, corporate policy, and good business practice.
Prepares and maintains required and necessary reports/records for the Client/Contract Administrator and for the Corporate Office.
Plans, organizes, coordinates and directs all activities and personnel engaged in maintaining and operating the facility.
Assists and coordinates with the development of the annual operating calendar, activity schedules, and projections for the attendance and/or revenue.
Conducts marketing, budgeting and weekly staff meetings.
Directs the development and administers the execution of operating and marketing financial plans and documents; to include, operating revenue and expense budgets; capital expense plans budgets.
Provides for control of day-to-day operations; assuring the coordination of plan, programs and events; conducts post-event operational financial review and analysis.
Provides final approval of all contracts and agreements with suppliers, promoters, and tenants for necessary activities and services at the facility.
Provides or coordinates for timely and effective response to directives and requests received from internal and external organizations, agencies, departments and individuals; assures and maintains the integrity of the facility and Spectra in all forms of communication and personal contacts.
Oversees and advises Human Resources on any necessary revisions/modification to the staffing plans, including number and types of employees, essential functions, salaries, and benefits.
Assures the administration of personnel and the operation of facilities are conducted in accordance with applicable local, state and federal regulations.
Evaluates facility practices and recommends improvements to better reflect the needs of the Client and the facility, and/or to improve the efficiency and safety of operation, in compliance with Spectra’s policies and procedures.
Responsible for recruiting, training, supervising and evaluating administrative and supervisory staff.
Establishes and maintains effective working relationships with tenants, employees, union representatives and the general public.
Other duties as assigned.