Comcast Spectacor

Sales Coordinator (Part-Time)

Location US-FL-West Palm Beach
Job ID
Spectra - Venue Management
Location Name
Spectra VM - Palm Beach County Convention Center
Regular Part-Time


Busy Convention Center in the downtown area of West Palm Beach is seeking an energetic, highly motivated, result driven individual to join our Sales Team as a Sales Coordinator/Assistant. This Part-Time position will assist the Director of Sales and Marketing, Sr. Sales Manager and Sales Manager(s) in an administrative as well as, operational capacity to handle meeting arrangements and various needs of incoming groups and clients.  The Sales Coordinator/Assistant will serve as key in-house contact person for contracted clients.


  • Emailing and phone calling customers to collect deposits, insurance, and other administrative tasks
  • The ideal candidate will be self-motivated, optimistic, detail-oriented and have a strong sense of urgency as we are heavily deadline-driven.
  • Answers phones to qualify potential leads for the sales department
  • Inputs information into Customer Management System (CMS)
  • Prepares all event contract pre-documentation and coordinates with booking coordinator to develop license            agreements.
  • Researches new client information
  • Hold proper meeting space in customer management system
  • Build accounts within customer management system
  • Ability to Edit accounts within customer management system
  • Maintains client insurance and deposit collections
  • Coordinates Customer Surveys and Results
  • Runs reports from customer management system
  • Prepares weekly, monthly and annual reports
  • Recognizes opportunities to maximize revenue opportunities by up-selling and offering enhancements to create            outstanding events.
  • Prepare and organize client file folders
  • Assist sales staff in promoting convention center, developing leads and securing re-bookings.
  • Complies with attendance policy and is available to work on a regular basis.
  • Perform any other job related duties as assigned.
  • To be successful, this person must be extremely fast on the PC, Internet, Word, Excel and Outlook.
  • The job is perfect for a hotel sales coordinator or recent college graduate or someone with hotel/travel sales/reservations/operations experience. Regardless, we will conduct thorough training with you.
  • This is a part time hourly position. Your compensation will be based on your experience and potential to succeed.
  • Qualify client inquiries by checking available meeting space and obtaining client contact information for sales manager follow-up.


  • Knowledge of Ungerboeck Systems a plus
  • College degree preferred
  • Previous Hospitality/Convention Center experience preferred
  • Excellent follow-up and organizational skills
  • Excellent communication skills, written and verbal
  • Ability to manage multiple tasks in a very fast-paced environment
  • Proficient knowledge of Microsoft Office





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