Comcast Spectacor

  • Administrative Assistant (Part-Time)

    Location US-GA-Albany
    Job ID
    2018-3416
    Group
    Spectra - Venue Management
    Location Name
    Spectra VM - Albany Civic Center and Auditorium
    Category
    Administrative/Clerical
    Type
    Regular Part-Time
  • Overview

     

    Administrative Assistant is a part time hourly employee who represents the Albany Civic Center Complex as initial contact for prospective clients and the general public both on the phone and in person. Administrative Assistant will also assist guests with event information and or route necessary calls to appropriate personnel.

     

     

    Responsibilities

     

    • Answer incoming calls to the Albany Civic Center Complex
    • Assist with guest or clients with general questions
    • Create Event Summary packet for General Manager
    • Daily process incoming mail; sort, open and distribute to various departments
    • Promptly and accurately log all incoming checks
    • File pay checks/distribute on payday
    • Manage lost and found
    • Assist walk in customers with ticket sales
    • Collect, distribute and log employment applications
    • Perform filing or other office related work including but not limited to new-hire paperwork and payroll
    • Assist with scheduling and contract work for the General Manager
    • Assist finance with AR and AP
    • Provide excellent customer service assistance to internal and external clients

    Nonessential Job Functions:

    •  Other duties and responsibilities as assigned

     

    Qualifications

    Qualifications: 

    • High School diploma/GED or equivalent preferred
    • Ability to work independently and as part of a team
    • Ability to work in a high pressure, fast paced environment
    • Ability to work flexible schedule including nights, weekends and holidays as events require
    • Ability to multi task while maintaining strong attention to details
    • Exceptional customer service skills—outgoing and friendly personality required
    • Ability to communicate clearly and concisely in the English language, both orally and in writing
    • Working knowledge of Microsoft Word, Excel, Power Point, and Outlook

     

    Intellectual/Social, Physical Demands and Work Environment:

    The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Intellectual/Social demands:

    • While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.

    Physical demands:

    •  While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly moves about the arena and event sites before, during and after events to service clients and supervise staff; constantly communicates via telephone, email and in-person with others to exchange accurate information.

    Work environment:

    • The duties of this position are performed indoors and occasionally outdoors in the weather conditions prevalent at the time. The noise level in the work environments is usually moderate to loud during events and minimal during non-even times.

     

     

     

     

     

     

     

     

     

     

    SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYMENT EMPLOYER

     

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