The Office Assistant is responsible for assisting the Office Manager with administrative support for accounting operations, including but not limited to, invoicing and accounts payable. Responsible for providing Sales Reports and providing data and fiscal support to other departments within the company. This position functions as a Cash Room Supervisor.
Ability and willingness to work extended hours as required including evenings and weekends due to the event-driven business
INTELLECTUAL/SOCIAL, PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this job, the employee is constantly required to multi-task and prioritize work. Position requires constant attention to complex details and accuracy of specified standards of work including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Position requires constant use of excellent interpersonal, professional communication skills with management, guests, employees, volunteers and vendors in-person, by phone, and in writing. Ability to accurately manipulate numbers using addition, subtraction, multiplication, division, and percentages. Constantly work on tasks independently and occasionally as a part of a team for a variety of tasks. Ability to maintain a positive and productive attitude, and work with attention to detail and accuracy in high pressure situations. Ability to read and comprehend complex documents. Ability to learn new computer systems along with effective typing skills. Ability to speak, write, read clearly and concisely in the English language.
While performing duties of the job, the employee will constantly be required to grasp, fingering manipulation, and feeling while using basic office equipment such as a computer, phone, copy machine, fax machine, etc. Occasional exposure to a loud event based / arena environment. Employees will occasionally be required to lift up to 30 pounds to move office equipment or transport paperwork. Vision requires ability to constantly operate a computer or other office equipment by adjusting focus and ability read detailed material. Ability to frequently hear communication of others by phone and in person.
The duties of this position are performed primarily indoors in an office environment. The noise level in the work environment is occasionally moderate to loud depending on arena events, especially in situations involving live music or thousands of guests. Employees will be required to sit and use office equipment for long periods of time.
SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYMENT EMPLOYER