Comcast Spectacor

  • Assistant Office Manager

    Location US-OH-Cincinnati
    Job ID
    2018-3537
    Group
    Spectra - Food Services & Hospitality
    Location Name
    Spectra FH - Duke Energy Center
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
  • Overview

    The Assistant Office Manager will provide administrative support to all Spectra departments (concessions, catering) at the venue, as well as to the Office Manager and the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in PT employee personnel files, handling basic HR duties, scheduling, and general clerical duties. 

     

    Given the small size of the Spectra onsite office (usually 2 FT employees), it is critical that the Assistant Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist Spectra staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

    Responsibilities

    • Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
    • Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.
    • Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
    • Assisting with cash room functions: creating banks, verifying banks for accuracy against reports, completing cash reports, balancing of vault funds.
    • File maintenance: maintain vendor files; ensure compliancy, accuracy in PT employee files.
    • Coordinate Not-for-Profit program: scheduling and schedule confirmations, oversee sign-up process, basic recordkeeping of NPO information and rosters; generate Not-for-Profit commission payables.
    • Set-up and run employee and NPO volunteer event check-in.
    • Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues.
    • Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Office Manager, Concessions/Catering Manager, GM) in a timely and responsible manner.

    Qualifications

    Knowledge, Skills and Abilities:

    • Knowledge and skill in using computer software, including MS Word / Excel / MS Email.
    • Ability to adhere to a high level of attention to detail.
    • Ability to maintain open, direct, positive and objective lines of communication with management.
    • Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally and with flexibility.
    • Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, NPO coordinators and volunteers, clients, vendors, business contacts, etc.
    • Ability to be self-directed in a team-oriented environment
    • Ability to work evenings and weekends, if necessary, as required in an event-driven environment.
    • Ability to work overtime hours, if necessary.
    • Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial and employee matters.

    Education and Experience:

    • High School graduate or equivalent.
    • Minimum two years of business, general office or accounting experience.

    Physical Dimensions:

     

    Medium Work: Exerting up to 25 pounds of force occasionally to move objects (files, boxes).

     

     

     

    SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYMENT EMPLOYER

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