Comcast Spectacor

  • Administrative Assistant

    Location US-GA-Macon
    Job ID
    2018-3723
    Group
    Spectra - Venue Management
    Location Name
    Spectra VM - Macon Centreplex
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
  • Overview

    The Administrative Assistant is responsible for supporting General Manager and Assistant General Manager with any administrative or clerical functions.  The Administrative Assistant also is responsible for providing support to other staff as assigned. The Administrative Assistant provides highly responsive assistance to other departments and the General Manager.

    Responsibilities

    • Provide administrative support including typing correspondence, maintaining calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports
    • Maintains a filing system for records, reports and other documents
    • Maintains, files, prepares, and transcribes correspondence, obtains appropriate signatures when necessary
    • Prepares outgoing mail with necessary postage; sends and receives email as needed
    • Perform general administrative functions including faxing, photocopying, mail distribution, and bulk mailings
    • Create and edit contractual agreements for facilities upon the GM and AGM’s requests
    • Receive and document deposit information for confirmed events
    • Answer, screen and direct calls; screen visitors; receive guests
    • Order and maintain inventory of office supplies
    • Responsible for mailing, recording and tracking client survey results
    • Responsible for assigning purchase orders and maintaining purchase order log and outstanding purchase orders
    • Work cooperatively with other department directors on projects of mutual interest
    • Perform other duties as required

    Qualifications

    PREFERRED QUALIFICATIONS:

    • High School Diploma or equivalent GED
    • Minimum of 3 to 5 years of administrative/secretarial experience
    • Proficiency in word processing and related applications, including Microsoft Office (Word, Excel, etc.)
    • Proficiency in Internet research skills
    • Highly developed verbal and written communication skills
    • Excellent organizational skills, detail-oriented with ability to handle multiple assignments

    SPECIAL CHARACTERISTICS/KNOWLEDGE:

    • Provide a high level of professional and courteous customer service
    • Respond to board and client requests in a timely and professional manner.
    • Manage multiple tasks simultaneously
    • Ability to maintain highly confidential information is required.
    • Establish and maintain effective working relationships with staff, contractors, and clients.
    • Must possess strong transcription and dictation skills
    • Understand and follow written /oral instructions.
    • Work effectively and efficiently in groups and independently to complete tasks.
    • Proficient in the use of Microsoft Office applications and internet applications
    • Communicate clearly and concisely in the English language, both orally and in writing

     

     

     

     

     

    SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYMENT EMPLOYER

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Not ready to apply? Connect with us for general consideration.