Comcast Spectacor

  • Office Manager/Accounting Assistant

    Location US-VA-Norfolk
    Job ID
    2018-3796
    Group
    Spectra - Venue Management
    Location Name
    Spectra VM - Ted Constant Convocation Center (Old Dominion U)
    Category
    Accounting/Finance
    Type
    Regular Full-Time
  • Overview

    The Ted Constant Convocation Center on the campus of Old Dominion University is a 9,000 seat multi-purpose arena.  The venue is the home to Old Dominion University basketball and the best live entertainment in the Hampton Roads region.  The Constant Center consistently ranks among the top venues in the world annually and hosts a variety of concerts, family shows, sporting events, conventions and community events.  We take pride in creating GREAT experiences for all of our guests.  You can learn more about our venue here: http://www.constantcenter.com/

     

    The Office Manager and Accounting Assistant will provide administrative support to all Spectra departments at the venue, as well as to the General Managers.  Duties of this position include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in full-time and hourly employee personnel files, handling basic HR duties, serving as human resources contact for hiring and payroll, entering schedules in eTime and coding to events, some general clerical duties, and ordering office supplies.  This position is also responsible for data entry of invoices and cash receipts; GL entries, and accounting file maintenance.

     

    Spectra, an industry leader in sports, entertainment and venue management is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization. Together we transform events into experiences. These experiences create excitement, turn heads, and make memories.

    Responsibilities

    • Provide general office and clerical support including but not limited to filing, copying, telephone inquiries, and maintaining event folders and finance folders.
    • Responsible for maintaining office equipment and supplies for all departments.
    • Assist General Managers and Director of Events as needed with contracts and event files.
    • Supervision of part-time receptionists and oversee all aspects of front desk operations.
    • Responsible for all on site human resources functions including new employee paperwork, responding to all human resources and employee related communications. Also responsible for new employee orientation and serving as head of HYD committee.
    • Responsible for payroll processing for up to 400 part time and full time employees.
    • Maintain all full time and part time employee records.
    • Oversee the process of performing background checks and pre-employment drug tests.
    • Process and prepare accounts payable invoices and payments.
    • Resolve any issues with vendors or outstanding invoices in a timely manner.
    • Prepare and distribute AP checks on a weekly basis or as needed.
    • Process and prepare all accounts receivable invoices and collection calls for outstanding payments.
    • Prepare and process all cash receipts, including daily box office deposits.
    • Verify Box Office vault on a regular basis.
    • Relay any accounting, HR, employee relations, safety, policy, or procedural concerns, and any situation that may result in disciplinary action, to the Director of Finance or General Managers in a timely and responsible manner.
    • Any other duties as assigned.

    Qualifications

    • Three years of general accounting/bookkeeping experience required with supervisory experience.
    • A Bachelor’s Degree from an accredited college or university with major coursework in accounting.
    • Ability to complete and pass a test of accounting skills and knowledge.
    • Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion.
    • Communicate clearly and concisely in the English language, both orally and in writing.
    • Demonstrated ability to work as part of team and with all levels of management.
    • Strong customer service, organizational and interpersonal skills required.
    • Demonstrated attention to detail.
    • Demonstrated ability to prioritize and meet strict deadlines in limited hours of availability.
    • Procedures, methods, applications and techniques of generally accepted accounting principles
    • Ten key calculator by touch at a speed necessary for successful job performance
    • Computer applications/programs to perform accounting functions
    • Modern office procedures, methods and related computer equipment
    • Experience with Sage 100, ADP Enterprise and eTime Software
    • Proficient knowledge of Word, Excel and Outlook; training on industry specific software will be provided

     

     

     

     

     

    SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYMENT EMPLOYER

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