Comcast Spectacor

  • Office Manager/Accounting Assistant

    Location US-NM-Rio Rancho
    Job ID
    2018-3944
    Group
    Spectra - Venue Management
    Location Name
    Spectra VM - Santa Ana Star Center
    Category
    Venue Management
    Type
    Regular Full-Time
  • Overview

    The Office Manager and Accounting Assistant will provide administrative support to all Spectra departments at the venue, as well as to the General Manager and Director of Finance.  Duties of this position include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in full-time and hourly employee personnel files, handling basic HR duties, serving as human resources contact for hiring and payroll, entering schedules and coding to events, some general clerical duties, and ordering office supplies.  This position is also responsible for data entry of invoices and cash receipts; GL entries, and accounting file maintenance.

     

    This $47 million facility is a multi-functional arena with sound, lighting and concert-quality acoustics. The Event Center leads the field among venues in New Mexico and hosts concerts, sporting events, conferences, and cultural programs. With 165, 000 square feet of extended floor space, the Arena is ideally suited for large-scale performances. Equipped to accommodate any type of event, the SASC features a powerful delay speaker system that can enhance the sound of small stage productions. The technical expertise and dedication of the SASC staff ensures that audiences will be dazzled and entertained with shows they will never forget. For more information on this venue, please visit: http://www.santaanastarcenter.com/

     

    Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/

    Responsibilities

    • Provide general office/ administrative/ accounting support including input of weekly cash and sales reports, A/P, and A/R data entry, event reporting, preparation of weekly package to corporate.
    • Prepare and distribute A/P checks, prepare and process all cash receipts, including daily and weekly box office deposits.
    • Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.
    • Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding. Calculate commissions earned.
    • Generate event operating reports including P&L’s, catering activity recaps and sales reports, assist in preparation of event settlements.
    • Perform routine GL entries, balance sheet reconciliations, and month end closing as assigned.
    • Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities.
    • Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event, and payroll reporting by event types. 
    • Handle Human Resources functions including submitting background checks, file maintenance, scheduling, new hire orientation, training logs, submit workers compensation claims, and maintain OSHA log, respond to unemployment claims, interface with employees regarding basic employment issues.
    • Relay any accounting, HR, employee relations, safety, policy, or procedural concerns, and any situation that may result in disciplinary action, to the Director of Finance or General Manager in a timely and responsible manner.
    • Responsible for maintaining office equipment and supplies for all departments.
    • Other duties and responsibilities as assigned

    Qualifications

    Education and Experience:

    • Two years of general accounting/bookkeeping experience required.
    • An Associate’s Degree or greater from an accredited college or university with major coursework in accounting.

    Knowledge, Skills and Abilities:

    • High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems. Extensive experience preparing spreadsheets and reports. Experience with ADP and Sage 100 a plus.
    • Consistent and reliable attention to detail, accuracy and validity.
    • Ability to multi-task in a fast-paced, changing environment. Must work well under pressure and deadlines.
    • Communicate clearly and concisely in the English language, both orally and in writing. Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.
    • Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently.
    • Ability to work extended hours(i.e. evenings, weekends, holidays), as frequently required by event or business necessity

     

     

     

    SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYMENT EMPLOYER

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Not ready to apply? Connect with us for general consideration.